Job Description
I'm looking for a reliable, organized personal assistant to help keep both the day-to-day and the behind-the-scenes running smoothly. This is a flexible part-time role, around 20 hours per week, and a great fit for someone who likes variety and takes pride in being the person who keeps everything on track.
The work is a mix of scheduling, administrative support, light bookkeeping, and social media. If you love a tidy calendar, a clean inbox, and a posting schedule that actually goes out on time, we'll get along great.
What you'll do
Manage my calendar and schedule appointments, meetings, and calls
Book appointments and handle confirmations, reminders, and rescheduling
Keep email and communications organized and moving
Post to social media and help keep the content calendar on track
Handle light bookkeeping like tracking expenses, invoices, and basic records
Provide general administrative support and the occasional errand or one-off project
What I'm looking for
Some experience with bookkeeping or accounting basics
Comfortable posting on social media and familiar with the major platforms
Strong organization and follow-through, especially with scheduling
Clear, friendly communication in writing and on the phone, with professional phone etiquette
Comfortable with Google Workspace (including Google Sheets), Microsoft Office, and Adobe Acrobat
Comfortable using AI tools like ChatGPT or Claude to work faster
Reliable and self-directed, able to keep things moving without a lot of hand holding
Experience with QuickBooks, Canva, or scheduling software is a plus, but not required if you're a quick learner.
The details
About 20 hours per week with a flexible schedule
Hybrid, mostly remote with occasional in-person time in Chicago
Room to grow into more hours over time
When you apply, tell me a little about yourself and mention any social media or bookkeeping experience.
Benefits
Flexible schedule. Mostly remote. Room to grow into more hours.
Skills (optional)— add one at a time as tags:
Personal Assistant, Administrative Support, Scheduling, Calendar Management, Bookkeeping, QuickBooks, Social Media Management, Google Workspace, Google Sheets, Microsoft Office, Adobe Acrobat, Data Entry, Phone Etiquette
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